Most of the education institutes function in similar ways with a minute difference in their operations. College management system first was made on the manual accumulation of data. As the advancement of ERP software solution happened, at present, managing and regulating educational institutions has seen innovations too.

Management and regulations of educational institutions are now enthralled on college management software. Management of education institutes were a constant reason of high anxiety for management people. From starting it included humungous paperwork at the time of admission, keeping records of – daily attendance, library activity, college events, degree and internal grades, laboratory details, staff information, examination schedule and many more.

College authorities faced problems with limited options for the management of all these. Most of the admin tasks were needed to be done manually.

Being a blessing to the authority, management software came and altered the scenario drastically. College management software was used in many fields earlier. When it intervened in the field of education, it was welcomed with striking results. Read about the benefits and challenges of College Management System software –

• Takes of Manual Workload – Individuals work best at every educational organization when the workload is not a peak. Those times they deliver the ideal results. Like for instance when student admission data and medical records need to be inserted manually and later the data and records need to be modified and edited. But when automation came into the field, data and records were inserted through software. Manual tasks like everyday paper became less. Doing modification and editing became easy as software helped in those.
• Prolific Productivity – Using the right software for the management of an organization boosts of productivity for a college to a large extent. Exclusion of manual work saved a lot of time which can be used in any other work. With this the number of individuals needed to do the work will become less or the time that will be taken for the same work will get reduced. This time can be given to some other work and hence the increase of work productivity will happen.
• Control Over System – The College management software is made to empower management with control over all the functions. Imbibing this system integrates all functions like accounting, admission, canteen, library and inventory under one shed. This enables management to take control and have regulation on each function hassle-free. A record with entire student information is purposeful over several segments like accounting, library, admission, attendance, examination, grading, grade card generation, etc. One recorded piece of information is vital for all systems and it gives entire details about the student when required.
• Keeping Information Secured – It is vital to have a system structure that keeps data on a safe platform. This is what the college management system software presents to the users. A major number of software has a web-based server for recording all the transactions and ensuring that data is kept safe and sound. It ensures that all the records are secured.
• Real-Time Report – The days of manual report generation in education institutes are no more. Presently with the available software which is included with the system is capable of doing much more. The software grants report generation when required with the latest information at its real-time. A report can also be generated by filtering the date and time according to the needs. Real-time reports are available in departments like accounting, library, inventory, the student’s record and absenteeism etc.
• Information Updating – Students and management face less difficulty in the virtual platform, thus strengthening the bond between students and management by decreasing the chances of miscommunication. Students get accurate information on college activities and exams from the software.

Challenges of using College Management System

• High Price – Budget is one factor that restrains the implementation of the ERP system. Prepare a balanced budget for affording the college management system which offers immense benefits.
• Data Migration – Another problem is uploading the entire college data in the college management system software. You will face a dilemma in selecting the right data. So analyze properly before uploading. In general, data of student admissions, student attendance, fee collections etc are migrated first.
• User Needs – College Management Software should be used to fulfill the requirements and expectations of Managing course & admissions, Timetable management, Online examination, Attendance management, Fees management, Result management etc. The College Management System Software must have teachers, parents and students login facility. People across the world should be able to witness the offerings of your college also.
• Internet Connection – Implementation of ERP systems fail due to poor internet connectivity. ERPS used by colleges are web-based which should be integrated with the software and a good internet connection is also mandatory.
• Training – College Management System Software’s success depends on how end users are able to use it. So, it is of utmost importance to train the users on the technical aspects and let them use the system properly.
• Monitoring – It is recommended that the College Management Software vendor monitors the system at regular intervals. Keep in touch with them for proper functioning of the software.